[5982] Contracting Officer

Start date: 10- June
Clearance: NATO Secret or equivalent
Location: Brussels, Belgium (50% onsite working required)

Requirements

• NATO Secret security clearance
• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline and 2 years post-related experience. Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 6 years extensive and progressive expertise in duties related to the function of the post.

• The role of Contracting Officer requires a demonstrated passionate interest and experience on leading and optimizing complex Acquisition, Procurement and Contractual matters, acquired in a large International Institution (such as NATO, UN, EU, National MoD(s) etc…) or a large International private company.
• Appropriate level experience at a significant level of responsibility (e.g., Contracts Manager, Procuring Contracting Officer) in performing both pre-award and post-award contracting functions for high value contracts for complex systems level acquisitions;
• Thorough understanding of, competitive and sole source procurement principles and practices, negotiation skills, cost and price analysis techniques, contract law, contract administration, industry practices and fundamental logistic principles and their applications;
• Ability to work independently with minimal supervision directly with a project manager on a complex, large systems level acquisition;
• Proven ability to communicate effectively orally and in writing with experience in providing presentations and briefs to upper management.
• Experience in use of automated tools (e.g. E-procurement applications, Procurement ERPs, automation tools and Procure to Pay processes).

Desirable Experience and Education:

• Working in the public sector;
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization
Language Proficiency:
• Most of the work of the NCI Agency is conducted in the English language.


Duties and Role

Contract management
-Sources and collects contract performance data (such as pricing and supply chain costs), and monitors performance against KPIs.
-Identifies and reports under-performance and develops opportunities for improvement.
-Monitors compliance with Terms and Conditions and take appropriate steps to address non-compliance.
-Pro-actively manages risk and reward mechanisms in the contract.
-Monitors progress against business objectives specified in the business case.
-Identifies where change is required, and plans for variations.
-In consultation with stakeholders, ensures that change management protocols are implemented.

Sourcing
-Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes, for
example, open market or collaborative framework.
-Using market knowledge to inform specifications, ensures detailed pre-qualification questionnaires and tender invitations are
prepared.
-Collects and collates data to support collaboration and negotiates terms and conditions to reflect the scale of requirements and
encourage good performance.
-Prepares acceptance documentation and advises on contracts and service level agreements.

Contracts Management and Administration
-Supervises management and administration for a wide variety of contracts.
-Advises on the practices and considerations for upgrading existing contracts and solving complex contract management problems.
-Trains others on how to use advanced technologies and tools for contracts management.
-Develops standard processes to maximize contracts efficiency and effectiveness.
-Evaluates operational issues and considerations in contract enforcement.
-Anticipates contract issues and manages risk regarding legal issues.

Contracts Review
-Maintains files of relevant information for specific customers, vendors, or contracts.
-Assesses key legal considerations associated with terms and conditions of a contract.
-Interprets legal documents detailing service provisions by an outside party.
-Monitors compliance with contract specifications and regulations.

Procurement Function
-Summarizes the mission, vision and objectives of the procurement function.
-Follows procurement regulations and contract specifications to perform tasks.
-Participates in meetings regarding relevant regulatory considerations and agencies of the procurement function.
-Implements regular procurement programs, initiatives and issues.
-Documents the steps and requirements of the procurement process.

Purchasing Tasks and Activities
-Records documents of purchasing tasks and activities, such as orders, bidding.
-Uses available procurement systems and tools.
-Ensures compliance with procurement regulations and contract specifications.
-Works with basic purchasing related tasks and activities.
-Adheres to various requirements and steps of the procurement process.